Requisition Approval System
Requisition Approval System Development Services
Smarter Requests. Faster Approvals. Seamless Procurement.
Introduction
Every business, regardless of industry, deals with requisitions — requests for goods, services, budgets, or resources. Traditionally, these requests are managed through emails, paper forms, or spreadsheets, leading to delays, lack of transparency, and errors. Managers often face challenges in tracking approvals,
A Requisition Approval System (RAS) solves these problems by digitizing and automating the entire requisition workflow. From raising a request to multi-level approvals, budget checks, and purchase order generation — everything is streamlined, secure, and trackable.
At Digital Brand Tech, we build custom requisition approval systems in India that align with your organization’s structure and approval hierarchy. Our solutions are flexible, allowing you to define workflows, automate reminders, integrate with ERP/CRM systems, and maintain full visibility of requisition cycles. Whether you’re a small enterprise or a multinational corporation, our system ensures efficiency, compliance, and accountability in requisition management.
Core Features of Our Requisition Approval System
Requisition Creation
- Easy-to-use request submission forms
- Attach supporting documents, quotations, or justifications
- Categorization by department, project, or expense type
Multi-Level Approval Workflow
- Configurable approval hierarchies (single, sequential, or parallel approvals)
- Role-based access for employees, managers, and finance teams
- Escalation rules for delayed approvals
Budget & Compliance Control
- Real-time budget tracking before approvals
- Automated alerts for exceeding limits
- Audit trails for compliance reporting
Automated Notifications & Reminders
- Email, SMS, or WhatsApp notifications for pending actions
- Reminders for overdue approvals
- Status updates for requestors
Purchase Order Integration
- Convert approved requisitions into purchase orders
- Sync with existing procurement or ERP systems
- Vendor management integration
Document Management
- Upload invoices, quotations, and receipts
- Secure cloud-based storage
- Easy retrieval for audits and compliance
Analytics & Reporting
- Requisition status dashboards
- Department-wise expense reports
- Approval cycle time tracking
Mobile Access
- Raise and approve requisitions via mobile app
- Push notifications for instant approvals
- Real-time tracking on the go
Benefits of a Requisition Approval System
Speed Up Processes
Reduce requisition-to-approval time significantly.
Ensure Transparency
Full visibility into requisition status and approval history.
Improve Compliance
Audit trails and budget checks keep processes compliant.
Boost Productivity
Eliminate paperwork and endless follow-up emails.
Cost Savings
Prevent duplicate or unauthorized purchases.
Use Cases & Case Studies
IT Services Firm in Bengaluru
- Before RAS, requisitions were email-based, causing delays.
- After implementation, approval cycles reduced by 50%, with complete tracking across departments.
Manufacturing Company in Gujarat
- Deployed RAS for procurement approvals.
- Resulted in 20% reduction in procurement costs through better visibility and vendor integration.
Healthcare Organization in Delhi
- Needed budget compliance for medical supply requests.
- Our system ensured real-time budget checks, reducing overspending by 30%.
Technical Capabilities
Pricing & Engagement Models (INR)
Flexible plans for matrimonial businesses of all sizes
Starter Plan – ₹1,20,000
Ideal for small businesses starting digital automation.
- Requisition creation & approval workflows
- Email notifications
- Basic reporting
- 6 months support
Growth Plan – ₹2,50,000
For growing businesses with budget compliance and document management needs.
- All Starter features + budget compliance
- Purchase order integration
- Document management
- Mobile app
- 1-year support
Enterprise Plan – ₹5,00,000+ (Custom)
For premium platforms requiring multi-location workflows and full customization.
- Multi-location & multi-department workflows
- ERP/CRM integrations
- AI-based approval analytics
- White-label mobile apps
- Dedicated support & training
Frequently Asked Questions (FAQs)
It’s a digital platform that automates requisition requests, approvals, budget checks, and purchase order processes.
Businesses of all sizes — from startups to enterprises — that deal with regular requisition and procurement workflows.
Yes. Approval workflows can be sequential, parallel, or custom-defined.
Yes. Managers can approve or reject requisitions via mobile apps.
Yes. Our RAS integrates with SAP, Oracle, Microsoft Dynamics, and other ERPs.
Yes. We provide SSL encryption, role-based access, and full audit trails.
Yes. Budgets are checked before approval, preventing overspending.
Yes. Approved requisitions can be converted into purchase orders.
Basic setups take 4–6 weeks; enterprise deployments may take 2–3 months.
Yes. Notifications via email, SMS, and WhatsApp are built in.
Yes. Vendor details, quotations, and invoices can be stored and tracked.
Yes. Reports on requisition trends, approval times, and budgets are available.
Yes. The system flags duplicate requisitions automatically.
Yes. Quotations, invoices, and receipts can be attached to requisitions.
Yes. Temporary delegation of approval authority is supported.
Yes. We provide user training for staff and managers.
Yes. Enterprise plans support multi-branch and multi-location workflows.
Manufacturing, healthcare, IT, construction, education, retail, and government sectors.
Our RAS solutions start at ₹1,20,000. SaaS plans begin at ₹1,999/month.
Yes. Dedicated support and regular updates are included in all plans.